Built for small AV rental teams

Every AV handoff, verified.

Track equipment from warehouse to venue with clear checklists, QR labels, and repeatable before-and-after photo evidence—without enterprise complexity.

Request a walkthroughSee how it works
  • Item-level verification
  • Matched photo angles
  • Clear custody record
Warehouse departure
Relay AV dispatch checklist showing individually verified AV equipment and a missing item
Relay AV before-and-after evidence screen comparing the same camera angle at dispatch and arrival
Scan labelOpen the right record
Venue arrival

The handoff gap

Equipment changes hands fast. Accountability often doesn’t.

01

Uncertain dispatches

Crews are not always certain which equipment actually left the warehouse.

02

Scattered issue records

Missing and damaged items are often recorded across chats, spreadsheets, and memory.

03

Photos that do not match

Inconsistent departure and arrival photos make damage questions difficult to resolve.

One complete workflow

From warehouse shelf to venue sign-off.

Relay AV records what was handed off, where, when, in what condition, and by whom—without trying to become a routing or fleet-logistics suite.

  1. 01

    Prepare

    Verify serialized assets and accessory quantities before equipment leaves.

  2. 02

    Prove

    Capture the same required photo angles at departure and arrival.

  3. 03

    Receive

    Confirm what arrived, flag missing items, and accept damaged equipment with evidence.

Missing

The item did not arrive or cannot be confirmed.

Damaged

The item is present and may still be accepted with a condition issue.

Dispatch verification

Know exactly what left the warehouse.

Verify serialized equipment individually and count loose accessories without slowing down the crew.

  • Serialized assets checked one by one
  • Accessory quantities confirmed without scanning every cable
  • Missing items remain unconfirmed; damaged items can still be accepted
Dispatch handoff checklist with checked serialized assets, a missing item, accessory counts, and a confirm dispatch action
Relay AV asset record showing an equipment QR label and maintenance condition

Repeatable photo evidence

Capture evidence—not random camera-roll photos.

The same required angles are collected at departure and arrival, then matched by transfer, asset, and evidence slot.

01 Required angle protocol
Relay AV departure photo protocol with required Front, Back, and Left evidence slots

The same angles, every time.

Front, back, sides, bottom, lens mount, and serial number stay part of the handoff record.

02 Side-by-side proof
Before-and-after evidence comparison for a Sony FX3 camera with missing and damaged handoff findings

Resolve what changed.

Compare the same asset and angle across both handoffs, with missing and damaged findings kept visible.

Operational overview

See what needs action now.

Fleet status, active transfers, and maintenance attention stay visible in one operational view.

Next actionContinue the active handoff
Relay AV operations dashboard showing fleet status, an asset needing attention, and an active transfer

Practical control

A handoff record your team can actually use.

  • Clear chain of custody
  • Consistent photo evidence
  • Faster warehouse handoffs
  • Missing and damaged equipment handled correctly
  • One operational record instead of scattered chats

Focused by design

Built for the operation you have today.

Relay AV focuses on the handoff workflow small rental teams need first—without forcing them into a large enterprise system.

Relay AV is currently available for pilot walkthroughs with AV rental teams.

Want to see Relay AV with your rental workflow?

We’ll walk through a realistic warehouse-to-venue handoff using AV rental equipment.